How to organize your writing projects

Ticks in a line organized straight up and down in pyramid shape

Project organization is often the bane of existence for many professionals.  From messy desks to misplaced notes, it can be hard to get a handle on it.  Virtual clutter can also create a problem, especially when it comes to dealing with multiple writing projects and customers.  Looking for support on organizing your writing projects?  Here are some of the best tips that are all tried and tested to offer up the best, low maintenance benefits for writers.

Tips for organizing writing projects

This is not a full list of organization helpers, but these are all methods that I use when I’m writing professionally as well as personally.  These can all differ depending on the job you’re doing, but they always seem to help.  

  • Create time for every project: Big or small, easy or hard, make sure you’ve got realistic time budgeted for every project sitting in your queue.  For some people, that means carving out time in a schedule and it features colour coding and alarms for when to move from one project to another.  Find your way and work with it!
  • Watch those deadlines: Even if you’ve got time budgeted and you’re seeing your orders progress, deadlines have a nasty habit of sneaking up on you.  Before you know it, you’ve got less than 24 hours to finish a project and that will create a panic which will result in poor quality writing.  Since customer satisfaction is a priority, it’s important to avoid that as much as possible.  So, keep an eye on those deadlines and put in a few extra minutes wherever you can.  You’ll never look back and think, “Oh, I wish I had gone out shopping instead”.
  • Start with the hardest tasks for all of them first: Similar to any kind of project management, you’ll want to make sure that you outline what each project entails and then the hard parts of every project should be prioritized.  If you start with the hardest parts, you’ll find that the tension will ease off as you get further and further down the track.  This is great for your mental health because you can see the amount of work and effort lessening instead of increasing.
  • Chunk it up: Lastly, you’ll want to make sure that you chunk up the work as fairly and equally as you can.  On your workdays, make sure that you are getting a decent amount of time on every project that you have so that you don’t have an overwhelming amount left on one project, while another one is done completely.  While that’s great when it comes to a “business as usual” queue, it can catch you when things speed up without warning.

Keep project organization a priority 

The biggest mistake that someone can make is that they’ll let their organization fall to the wayside when they get busy.  They stop planning their time and don’t prioritize hard tasks, simply because they’re trying to keep on top of it all.  It’s tempting and understandable, but staying organized is going to be what keeps your days successful and your customers happy with their deliveries.

While it seems like a lot of work to get organized, the mental clarity and its mental health benefits are certainly worth it.  Do you have any tricks or tips to add?  

Business content writing

Kelterss View All →

Kelterss is an experienced freelance content writer and a published author based in New Brunswick, Canada. She writes website content, blog posts, and product descriptions for customers worldwide. Kelterss specializes in writing about mental health, fitness, and dog behaviour. Freelancing since 2014, Kelterss has earned over 3,200 reviews and has a 4.9/5-star rating.

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